Alabama State Bid Law
Alabama State Bid Law
Per Article 5 of Section 41-4 of the Code of Alabama, any purchase request or contract for like or similar products and/or services that exceeds the University’s non-Public Works bid threshold of $75,000 must be competitively bid (with limited exceptions). This applied to all contracts of whatever nature for labor, services, work, or for the purchase or lease of materials, equipment, supplies or other personal property
On items that must be bid, full specifications and names of vendors who can furnish the items should be provided to the Purchasing Department in electronic format. At least two weeks is usually allowed from the day requests for quotations are mailed until the day of opening bids.
The bid process is not limited to items over $75,000. Purchasing will solicit formal responses for any items, regardless of price, for which competitive bidding might lower the costs.
Items available from only one vendor/manufacturer may be approved as sole source after a review by the Purchasing Director. To facilitate this review, a detailed statement, written and signed by the user and attested to by the Department Head, must accompany the requisition.